Registration Guidelines


All participants must Create an Account and register via the Online Registration Form . Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

Online registration will be closed on 23 July 2020.



until 15 May 2020


from 16 may 2020


from 24 July 2020


550 EUR

650 EUR

750 EUR

Student *

350 EUR

450 EUR

550 EUR


All above fees include local VAT 21 %.

* Students must provide proof/student status of the University that must be in English, include their name and surname, be valid during the congress days, be an official inscription at a University or attestation by a professor. 

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline date, the later fee will be automatically applied.

Unpaid or partially paid registration will not be considered as valid until fully paid.

All registration deadlines are applicable considering the local time (CET/CEST).

Registration Fee Includes

• Admission to the scientific programme

• Conference bag with all printed materials

• Welcome reception

• Coffee breaks

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with a unique email address.

When registering more than one person under one company identity/invoice, please contact to determine the preferred invoicing setting.

Onsite Registration

Please note that on-site registration payment can be processed by credit or paid in cash.


To receive further information, please contact the sponsorship and exhibition manager:
Ms. Andrea Ambrožová


All participants are kindly asked to reconfirm or pre-register for the following events in order to be able to attend.

Welcome Reception

Thursday – 30 July 2020 (19:30 - 22:00)

Prague Congress Centre, 2nd floor, exhibition foyer

Tickets: Included in the registration fees for full delegates (all categories).

Participants are kindly invited to take part in the Welcome Reception. It is the perfect opportunity to catch up with old acquaintances and network with your colleagues. This is an informal evening prior to the serious scientific discussions. Refreshments will be served.

Conference Dinner

Tuesday – 4 August 2020 (19:30)

Tickets: NOT INCLUDED in the delegates´ registrations

Ticket price: 80 EUR

Conference dinner is organized in one of Prague’s famous historical representative venues. You can look forward to a full buffet dinner, drinks, cultural programme and a great opportunity to network and enjoy the conference’s final evening.

Capacity is limited and tickets are sold on first come first served basis.


Each participant will receive the registration overview and an email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.

Payment Methods

All fees should be paid in EUR (€), free of all bank charges. Please note that all bank charges need to be covered by the delegate (by using OUR in payment instructions). 

By Bank Transfer

Please make sure that the payment is free of all bank charges and participant’s name and Registration Reference Number are clearly stated in the bank transfer. Payments received without such details (name, Registration Reference Number) cannot be identified. The payment by bank transfer is available until 13 July 2020. After this date, all payments can be done only by credit/debit card.                                


Beneficiary CZECH-IN s.r.o.
Beneficiary address  5. května 65, CZ-14021 Prague 4, Czech Republic
Bank KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN   CZ5901000000510903490207
REMARKS Name, Registration Reference Number

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persists, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Online Payment Details
Online payments service provider:


GP webpay    



AMEX Saferpay 


Accepted Credit / Debit Cards:



All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. 
Click  to learn more about online payments security.

Accepted Currency
EUR only

CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic

Final Invoice

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.

The final invoice will be issued based on the details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to a 20 EUR fee.


In the event of a force majeure situation, CZECH-IN S.R.O.  reserves the right to alter or cancel the conference without prior notice, including any change of the time and/or venue of the conference. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O., which prevents or impedes the realisation of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the 40th International Conference on High Energy Physics cancelation policy.

Cancellation / Refund Policy

Cancellation of Registration

• Until 31 May 2020 – 50 EUR administrative fee will be deducted from all refunds

• From 1 June 2020 until 30 June 2020 - 50% of the fee will be refunded

 • From 1 July 2020 - no refund can be processed

Cancellation of Other Bookable Items

• Until 30 June 2020 - 20 EUR – administrative fee will be deducted from all refunds

• From 1 July 2020 - no refund can be processed 

General Cancellation Conditions

• All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone

• For any change of name, a fee of 20 EUR will be charged

• Requests for refunds made after 31 August 2020 will not be considered 

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant.

Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general by email or phone +420261174301.


to the ICHEP 2020 in Prague, Czech Republic


Conference Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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Conference Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
Home | Sitemap | Privacy Policy | | Copyright © 2019
Powered and created by E-WORKS - web studio | XHTML 1.0 | CSS 2